Spending
We are incredibly frugal because we intend to be around in 50 years’ time.
However, we do not want to be “penny-wise and pound-foolish” and we spend when it matters, i.e., when there is a cost of time or impact on results.
Expenses
Software
You'll rely on software and AI throughout your work, and we're happy to support that. We also provide various AI API keys for team use. If you need something that's not already available, please submit a request.
Equipment
Once you've passed probation, you can request an equipment purchase capped at US$2,700. Please note that the equipment remains the property of Menlo.
Other Purchases
Use your best judgment for ad hoc purchases. We are a startup and every dollar counts. So we hope you make the right spending decisions in the interest of the company.
For items below US$100, you may make the purchase first and submit a reimbursement request later on.
For items above US$100, request approval and follow the table below to see who signs off.
| Tier | Amount | Procurement discipline | Sign off | Approver(s) |
|---|---|---|---|---|
| 1 | $101 to $500 | HR | Finance | Finance |
| 2 | $501 to $1000 | HR | Finance | Daniel or Nicole |
| 3 | >$1K to $5K | 2 quotes | Finance | Daniel or Nicole |
| 4 | >$5K to $100K | 3 quotes | Finance | Daniel & Nicole |
| 5 | >$100K to $200K | 4 quotes | Finance | Daniel & Nicole |
| 6 | >$200K to $500K | Closed Tender | Finance | Daniel & Nicole |
| 7 | >$500K | Open Tender | Finance | Daniel & Nicole |